PMU Operational and Administrative Specialist

Full Time

Provides operational and administrative support necessary for efficient execution of consulting projects for the Project Management Unit (PMU)

  • Facilitate day-to-day field operations across multiple geographic governorates by liaising with consultants, suppliers and project partners and accordingly processing purchase orders and booking requests to support grassroot implementation of activities
  • Support project consultants by responding to consultant requests in a timely and systemized manner and relaying to other team members as relevant
  • Execute project-specific procurement processes by liaising with project third party suppliers and vendors, developing project-specific requests for proposals, identifying high-quality suppliers, reviewing supplier offers and contracting third party suppliers in line with CID’s procurement policy
  • Manage project-specific databases to ensure that they are updated periodically and contribute to effective knowledge management of PMU projects
  • Support the consolidation of project financial documentation by reviewing, collecting and archiving project invoices on a monthly basis on all assigned projects
  • Contribute to knowledge management of PMU projects by reviewing, collecting and archiving monthly supporting documentation and project means of verification including consultant timesheets and relevant approvals.
  • Support in the recruitment process for consultants across assigned projects as needed
  • Flag any risks & issues resulting from any third party and escalate to PL and support in the implementation of mitigation actions
  • Contribute to the development of tools and forms required for the delivery of operational tasks in line with donor requirements and CID internal policies and procedures
  • Report on activities as necessary for project team and management alignment
  • Lead & participate in PMU as well as company –wide internal initiatives
  • 3-5 Years of experience
  • BA or B.Sc. in Business Administration, Economics, or any related field. Business Administration, or any other related discipline
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