- Support CID personnel in tasks related to internal and external projects, such as typing of English and Arabic documents, PowerPoint presentations, data
entry, events preparation, ushering, proof-reading and editing of documents and translation.
- Identify new suppliers, lead negotiations and resolve issues with authorized suppliers
- Manage the procurement of supplies through suppliers' identification, specifications review and timely procurement of the requested items
- Supervise the messengers, office runners and drivers ensuring the resolution of any issues that might arise
- Manage all IT-related activities including, but not limited to back-up and resolution of IT problems while ensuring efficient operations at optimised costs
- Participate in company recruitment activities through screening candidates for open vacancies, interview slotting, ensuring relevant databases are regularly updated Conduct research, compile data and prepare documents for presentation.
- Coordinate the office induction process for all new employees ensuring their orientation on all office-related aspects that contribute to their smooth integration
- Manage the organization and coordination of all company events
- Manage all company subscriptions whether online, paper, special interest groups etc. ensuring on-time renewal of subscriptions
- Check company central email and direct emails to the relevant people
- Renew all company maintenance contracts ensuring optimal services and pricing
- Propose enhancements and upgrades to existing processes and systems
- Provide back-up and support to the Staff Assistant in tasks when needed (handling phone calls, media monitoring, receiving guests and filing)
- Undertake tasks as assigned
Qualifications
- Proficient with Microsoft office applications (mainly Word, Excel, PPTand Access)
- Able to design and develop presentations as needed
- Excellent people and communication skills
- Excellent command of spoken and written English and Arabic
- Able to work in an organized, efficient and effective manner
- Good negotiation skills
- Able to effectively manage procurement processes
- Able to multitask
- Good understanding of corporate operations and service lines.
Education
University degree in Business Administration and/or Translation
Years of Experience
4-7 years of experience in a relevant discipline
